Tips and Tricks: Using the ‘Scheduler’ to Fill Your Calendar

In our Tips and Tricks series, we will provide readers with novel ideas for making the most of Practice Perfect EMR in their clinic.  


When you manage a private practice outpatient rehabilitation facility, your clinic’s success is often judged by its ability to fill its calendar. And if your clinic is currently using Practice Perfect EMR for your appointment scheduling, then you already have a leg up on your competition. Let’s take a look at some of the functions designed to give you the edge.


Click here to check out 6 ways to fill your calendar with EMR software.


Using the ‘Waiting List’


The ‘Waiting List’ provides you with a way to ensure patients don’t get forgotten if their preferred appointment time is unavailable. All you have to do is enter their requested appointment time in the ‘Waiting List’ screen, and then you’ll be automatically notified if that timeslot becomes available.


Additionally, when you’re in the ‘Scheduler’, there’s an icon on the ‘Function Bar’ called ‘Checking for waiting list’. Basically, you can click any empty time slot in the ‘Scheduler’ and then select this ‘Icon’ and then Practice Perfect will sift through the ‘Waiting List’ for any patient requests matching this time.


Double-booking Patients


Do you ever worry about not having enough time in your calendar? In Practice Perfect, it’s pretty easy to double-book patients.  All you have to do is click an existing timeslot in the calendar (regardless of whether or not there’s already an appointment time) and double-click to add a new appointment.


Does your clinic regularly submit claims to Medicare? Click here to read about how you can double-book Medicare patients.


Sending Appointment Reminders


Patient compliance is a challenge regardless of your medical discipline. But your EMR software can play a role in helping curb ReminderCall is an integrated add-on that will automatically send your patients text messages or phone calls, reminding them of their next appointment. And the great think about it is that you can just set it and forget it—let the robots do the heavy lifting.


Check out our video about how to schedule new appointments below: